Privacy Policy

Last updated: July 4, 2026

Introduction

When you entrust your personal information to the Alabama State University National Alumni Association, Inc. ("ASU NAA," "the Association," "we," "us," or "our"), you expect us to earn that trust. Protecting your privacy and the security of your information is a priority.

This Privacy Policy explains what information we collect through this website and member portal, how we use it, how we share it, and the choices and rights you have. It applies only to this website and the services we provide through it. It does not apply to other websites we may link to, which are governed by their own policies.

The Association is a nonprofit organization based in Montgomery, Alabama, in the United States. Our website and data are hosted in the United States. Regardless of where you are located, by using this website you consent to the transfer to, and processing of, your information in the United States. Privacy laws are continually evolving, and we may update this policy from time to time by posting a revised, dated version here. Your continued membership or use of this website confirms your agreement to the current policy. You may resign your membership and request removal of your personal information at any time, as described below.

What We Collect and How We Use It

We store personal information you provide to us, including your name, contact information (mailing address, phone numbers, email address, work information), and — for members — a username and password so you can log in and access member-only content. Depending on how you interact with the Association, we may also collect and store:

• Your membership sign-up, member type, chapter affiliation, and renewals
• ASU-related details you choose to provide (graduation year, fraternity/sorority, affinity groups, interests)
• Your event registrations and attendance
• Your donations and giving history
• Your online payments and payment history
• Biographical or professional information you choose to share in the member directory
• Links to social accounts you choose to connect
• Documents or photos you upload, and content you post in member areas
• Whether you have opened or clicked emails we send you

We use this information to operate the Association: to manage your membership, provide member services, maintain accurate financial and membership records, meet our legal obligations as a nonprofit, communicate with you about news and activities, support our chapters and scholarship programs, and grow the organization. Some information is required to maintain accurate records or to provide services to you; other information is optional and depends on the activities you choose to participate in.

Only authorized Association administrators and, where applicable, chapter officers have access to member information, and only to carry out their roles on behalf of the Association. We do not sell or rent your personal information.

Like most websites, we also collect certain technical information automatically when you visit or log in — such as IP address, access dates and times, browser and device type, and session cookies — to provide and secure the service, keep you logged in, understand how the site is used, and detect and prevent fraud, abuse, or security threats.

Cookies

We use session cookies to keep you logged in and to remember your preferences while you use the site. These expire when you log out or close your browser. We may use limited analytics to understand aggregate site usage and improve performance. We do not use cookies to sell your information or to serve third-party advertising.

How We Share Information

We share your information only as described in this policy:

• Publicly, only with your participation. Some information may appear on the public side of the site — for example, your name as a chapter officer, event organizer, or volunteer, or photos you upload. You control your directory participation and can opt out.
• With other members. Logged-in members may see limited directory information about other members. You control what your profile shows through your privacy settings.
• With service providers. We use a small number of trusted vendors to run the platform, including Stripe (payment processing), Resend (email delivery), and Cloudflare (secure hosting and content delivery). They receive only the information needed to perform their service and are bound by confidentiality obligations. They may not use your information for their own purposes.
• When required by law. We may disclose information if required by applicable law or valid legal process, or to protect the rights, safety, and property of the Association, its members, or the public, or to prevent fraud or abuse of the platform.

We do not sell, trade, or rent your personal information to third parties for marketing.

Payment Security

Payments are processed by Stripe over an encrypted connection. The Association does not store your full card number on its own systems. If you forget your password, it can be reset securely at your request. We encourage you to choose a strong password, keep it private, and log out when using a shared device.

How We Protect Your Information

We use industry-standard technical and organizational measures to protect your information, including encryption of data in transit (HTTPS/TLS), access controls that limit who can view member data, and regular backups. No method of electronic storage or transmission is completely secure, however, and email in particular may not be secure — please use care in deciding what you send by email. We cannot guarantee absolute security, but we work continually to safeguard your data.

Data Retention

The Association has a legitimate need to keep accurate and complete records of its operations, including memberships, events, donations, and financial transactions. We retain your information while you are an active or expired member, or while you have participated in our activities as a non-member, to provide the service, honor your communication preferences, maintain accurate records, meet legal and financial obligations, and prevent abuse. When you request deletion, information without a compelling reason to be retained is deleted; information that must be kept for financial or legal records (such as transaction and donation history) is anonymized.

Your Rights and Choices

If you are a member, you may log in at any time to view and update your contact information, payment and registration history, and directory/privacy settings — including opting out of general announcements and excluding yourself from the member directory. If you are a non-member with information in our records, you may request to see, update, or delete it by contacting us.

Both members and non-members may request that their information be deleted. For members, this means resigning your membership. When we receive a deletion request, it is logged and reviewed; information that does not need to be retained for financial or legal reasons will be removed, and the rest anonymized. Depending on your location, you may have additional rights under laws such as the EU GDPR or the California Consumer Privacy Act (CCPA), including the right to access, correct, or delete your information and to opt out of the sale of personal information (which we do not do). To exercise any of these rights, contact us using the details below.

Children

This website is not intended for use by children under 13, and we do not knowingly collect personal information from them. We encourage parents to talk with their children about their use of the internet.

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