How the Alabama State University National Alumni Association collects, uses, and protects your personal information.
Last updated: July 4, 2026
When you entrust your personal information to the Alabama State University National Alumni Association, Inc. ("ASU NAA," "the Association," "we," "us," or "our"), you expect us to earn that trust. Protecting your privacy and the security of your information is a priority.
This Privacy Policy explains what information we collect through this website and member portal, how we use it, how we share it, and the choices and rights you have. It applies only to this website and the services we provide through it. It does not apply to other websites we may link to, which are governed by their own policies.
The Association is a nonprofit organization based in Montgomery, Alabama, in the United States. Our website and data are hosted in the United States. Regardless of where you are located, by using this website you consent to the transfer to, and processing of, your information in the United States. Privacy laws are continually evolving, and we may update this policy from time to time by posting a revised, dated version here. Your continued membership or use of this website confirms your agreement to the current policy. You may resign your membership and request removal of your personal information at any time, as described below.
We store personal information you provide to us, including your name, contact information (mailing address, phone numbers, email address, work information), and — for members — a username and password so you can log in and access member-only content. Depending on how you interact with the Association, we may also collect and store:
We use this information to operate the Association: to manage your membership, provide member services, maintain accurate financial and membership records, meet our legal obligations as a nonprofit, communicate with you about news and activities, support our chapters and scholarship programs, and grow the organization. Some information is required to maintain accurate records or to provide services to you; other information is optional and depends on the activities you choose to participate in.
Only authorized Association administrators and, where applicable, chapter officers have access to member information, and only to carry out their roles on behalf of the Association. We do not sell or rent your personal information.
Like most websites, we also collect certain technical information automatically when you visit or log in — such as IP address, access dates and times, browser and device type, and session cookies — to provide and secure the service, keep you logged in, understand how the site is used, and detect and prevent fraud, abuse, or security threats.
We use session cookies to keep you logged in and to remember your preferences while you use the site. These expire when you log out or close your browser. We may use limited analytics to understand aggregate site usage and improve performance. We do not use cookies to sell your information or to serve third-party advertising.
We share your information only as described in this policy:
We do not sell, trade, or rent your personal information to third parties for marketing.
Payments are processed by Stripe over an encrypted connection. The Association does not store your full card number on its own systems. If you forget your password, it can be reset securely at your request. We encourage you to choose a strong password, keep it private, and log out when using a shared device.
We use industry-standard technical and organizational measures to protect your information, including encryption of data in transit (HTTPS/TLS), access controls that limit who can view member data, and regular backups. No method of electronic storage or transmission is completely secure, however, and email in particular may not be secure — please use care in deciding what you send by email. We cannot guarantee absolute security, but we work continually to safeguard your data.
The Association has a legitimate need to keep accurate and complete records of its operations, including memberships, events, donations, and financial transactions. We retain your information while you are an active or expired member, or while you have participated in our activities as a non-member, to provide the service, honor your communication preferences, maintain accurate records, meet legal and financial obligations, and prevent abuse. When you request deletion, information without a compelling reason to be retained is deleted; information that must be kept for financial or legal records (such as transaction and donation history) is anonymized.
If you are a member, you may log in at any time to view and update your contact information, payment and registration history, and directory/privacy settings — including opting out of general announcements and excluding yourself from the member directory. If you are a non-member with information in our records, you may request to see, update, or delete it by contacting us.
Both members and non-members may request that their information be deleted. For members, this means resigning your membership. When we receive a deletion request, it is logged and reviewed; information that does not need to be retained for financial or legal reasons will be removed, and the rest anonymized. Depending on your location, you may have additional rights under laws such as the EU GDPR or the California Consumer Privacy Act (CCPA), including the right to access, correct, or delete your information and to opt out of the sale of personal information (which we do not do). To exercise any of these rights, contact us using the details below.
This website is not intended for use by children under 13, and we do not knowingly collect personal information from them. We encourage parents to talk with their children about their use of the internet.
Alabama State University National Alumni Association, Inc.
P.O. Box 6078, Montgomery, AL 36106-6078
Email: eboard@bamastatealumni.org
Phone: 205-259-8729